Free quote template for UK businesses
A free quote template for UK trade and service businesses that want a clear, professional quote without buying software. Type straight into the boxes: your details, the customer, line items with quantity, unit price and VAT. Totals, deposit and balance work themselves out, then print it or save it as a PDF.
Related: IBIOS Quote Studio turns a supplier PDF or a photo into quote lines, and customers can accept the quote online. See also our guide to quoting software for UK trade businesses.
We store nothing: everything is worked out in your browser. Nothing you type is saved or sent anywhere.
Fill in the boxes, then print or save as PDF. Nothing is saved: if you leave the page, it is gone.
Quote
| Description | Qty | Unit price (£) | VAT | Net | Remove |
|---|---|---|---|---|---|
| £0.00 | |||||
| £0.00 | |||||
| £0.00 |
Unit prices exclude VAT. VAT is worked out per line and rounded to the nearest penny.
- Net total
- £0.00
- VAT
- £0.00
- Total
- £0.00
- %
- £0.00
- Balance on completion
- £0.00
These are example terms. Edit them to suit your business before you send the quote.
Accepted by (customer)
Signature and date
Name in capitals
What should a quote include in the UK?
A good quote lets the customer say yes without ringing you to ask what is included. Whatever your trade, a clear UK quote usually covers:
- your business name, address and contact details, and your VAT number if you are VAT registered;
- the customer’s name and the address of the site, if it is different;
- a quote number and the date, so you can find it again when the customer calls;
- each item or part of the job on its own line, with the quantity and the price;
- VAT shown separately, and a clear total;
- any deposit you need and when the balance is due;
- what is not included, any assumptions you have made, and roughly when you can start;
- how long the price stands, your terms, and a space for the customer to accept.
The free quote template above has a box for each of these. If you are not sure how VAT and the deposit split work, try the free VAT and deposit calculator first.
Is a quote legally binding?
In every part of the UK, a contract is usually formed when one side makes a clear offer and the other accepts it. A written quote with a fixed price for clearly described work is normally treated as an offer. Once your customer accepts it, you are both usually bound: you to do the work described for that price, and the customer to pay it.
An estimate is different. It is your best guess at the likely cost, not a fixed price, so label it clearly as an estimate if the final figure could change. A quotation and a quote mean the same thing.
When you work for consumers, what you tell them about the price and the work can become part of the contract under the Consumer Rights Act 2015. If you agree the job in the customer’s home rather than at your premises, the customer usually has a right to cancel within a set period, and you must tell them about it in writing. This is general guidance, not legal advice: check your own terms with an adviser.
How do I use this quote template?
- Type your business details in the “From” box and the customer and site in the “To” box.
- Add a line for each item or part of the job: description, quantity, unit price before VAT and the VAT rate.
- Set the deposit percentage. The total, deposit and balance work themselves out to the penny.
- Add exclusions and timings in the notes box, and edit the example terms to suit your business.
- Press “Print / save as PDF”. Only the quote prints, without the website around it, so you can email the PDF or hand over a paper copy.
Once the job is accepted, the free job sheet template records the work on site.
When does a quote template stop being enough?
A template is fine for a handful of quotes a week. It starts to cost you time when you retype the same products and prices, chase customers to find out whether they have accepted, and copy the accepted quote into an order.
IBIOS Quote Studio reads a supplier PDF or a photo of a handwritten form into quote lines in about 60 seconds, then matches them to your own products. Customers can accept the quote online, and IBIOS E-signatures turns an accepted quote into a contract for the customer to sign. Our guide to quoting software for UK trade businesses covers what to look for.
Last updated 18 October 2026 by the IBIOS team.
Frequently asked questions
- Is this quote template free?
- Yes. The quote template is free to use with no sign-up and no email address. Fill it in on screen, then print it or save it as a PDF.
- What should a quote include?
- Your business details, the customer and site, a quote number and date, a clear list of work and prices, VAT, the total, any deposit, what is not included, how long the price stands and your terms.
- Is a quote legally binding?
- Usually, once the customer accepts it. A fixed-price quote is normally treated as an offer, and acceptance can form a contract. An estimate is a best guess at the likely cost, not a fixed price.
- Does the quote template work for builders and other trades?
- Yes. It works as a builders quote template or a quotation template for any trade or service: describe each part of the job on its own line and use the notes box for exclusions and timings.
- How do I save the quote as a PDF?
- Press "Print / save as PDF" and choose "Save as PDF" as the printer. Only the quote is printed, not the rest of the page.
- Is my quote saved anywhere?
- No. Everything stays in your browser tab and is gone when you close it, so save a PDF before you leave.
- When should I move from a template to quoting software?
- When you are retyping the same products and prices on every quote. IBIOS Quote Studio reads a supplier PDF or a photo of a handwritten form into quote lines in about 60 seconds, then matches them to your own products, and customers can accept the quote online. Access is by waiting list; there is no free trial.